Sophie Clabaux

- Provide administrative work including face to face customer service.

- Process mail, write note verbales and memorandums.

- Manage complex moving agendas, process emails and respond to telephone queries.

- Organize internal meetings, take notes and distribute reports.

- Organize external meetings of the security committee and communicate with the various interlocutors of the consular security services.

- Finalize, save, distribute and archive documents

- Organize a varied travel itinerary (hotel reservations, plane tickets) and collaborate with the various internal and external contacts (travel agency, hotels, and airlines)

- Contribute to the budgetary monitoring of the service including the recording and payment of invoices.

- Stock management and renewal of office supplies.

- Filling in for other staff members within the civil service during staff shortages, sickness and holidays. Roles have included the management and preparation of marriage files, birth, marriage certificates and registration of foreign documents in the French registers.

- Conduct and write the annual management reports.

- Assistance to French expatriates and tourists in Vietnam who have come in to difficulty by loss of personal documents and visas.

- Onboard service management including the establishment of the different inventories.

- Task and liaise with the relevant agencies to ensure the timely maintenance and organization of the private jets interior.

- Ensure the comfort, safety and security of the owner, his family and VIP guests during business and leisure trips.

- Be in contact with the owner's entourage (cook, bodyguard and personal secretaries).

- Show discretion and confidentiality by adopting a professional and discreet attitude in all circumstances, and at all times.